1. DEFINITIONS

(1)In the Policy, the following definitions have been adopted:

“Personal Data” means data, whether true or not, about an individual who can be identified (a) from that data; or (b) from that data and other information to which we have or are likely to have access.

“Sensitive Data” means data or an opinion (that may also be Personal Data) about an individual’s (a) racial or ethnic origin; (b) political opinions; (c) membership of a political association; (d) religious beliefs or affiliations; (e) philosophical beliefs; (f) membership of a professional or trade association; (g) membership of a trade union; (h) sexual orientation or practices; (i) criminal record; (j) health information about an individual; (k) genetic information about an individual that is not otherwise health information; (l) biometric information that is to be used for the purpose of automated biometric verification or biometric identification; (m) financial or banking information or (n) biometric templates.

“Related Companies” means, with respect to any entity, any other entity, directly or indirectly controlling or controlled by or under direct or common control with such entity. For the purposes of this Policy, an entity controls another entity if that entity possesses, directly or indirectly, the power to direct or cause the direction of the management and policies of the controlled entity, whether through ownership of voting securities, by contract or otherwise.

2. COLLECTION, USE, AND/OR DISCLOSURE OF PERSONAL DATA AND/OR SENSITIVE DATA

(1) At all times, you agree that:

(a) The provision of any of your Personal Data and/or Sensitive Data is provided by you, or by a third party who has been duly authorised by you to disclose any of your Personal Data and/or Sensitive Data, to OMRON, and that such provision is on a voluntary basis.

(b)You, or your authorised representative, have been notified of the purposes for which your Personal Data and/or Sensitive Data is collected, used, and/or disclosed.

(c)You, or your authorised representative, have consented to the collection, use, and/or disclosure of your Personal Data and/or Sensitive Data for such purposes.

(d)OMRON may, without your or your authorised representative’s consent, collect, use, disclose, and/or process your Personal Data and/or Sensitive Data as permitted by the applicable data privacy laws and regulations.

Collection of Personal Data and/or Sensitive Data

(2) OMRON may collect the following data of yours, which could comprise Personal Data and/or Sensitive Data:

(a)Your name, identification information, such as your identification number, contact information, such as your address, email address, telephone number, business contact information, and any other personal data such as your educational background, work experience, nationality, gender, date of birth, marital status, photographs, and other audio-visual information, and other personal data contained in your curriculum vitae, resume, and application form, or obtained during any interviews conducted with you.

(b)Recruitment data – such as selection and verification records, previous experience, and references.

(c)Documentation required under immigration laws – such as information on residency, or work permits.

(d)Psychological data – such as personality questionnaires and intelligence quotient test.

(e)Any information collected via cookies on websites owned, managed, and/or controlled by OMRON. Please see the section pertaining to Cookies in our Privacy and Cookie Policy for more information in this regard.

(f)Still and/or moving images of you while you are within OMRON’s premises collected through CCTV cameras installed at the said premises.

(g)Any other personal data which you disclose to OMRON during the course of the recruitment process.

(3)You are not obliged to provide your Personal Data to OMRON, but some Personal Data is mandatory for us to achieve the purposes listed in section 2(4) below. If the provision of your Personal Data is mandatory, we will indicate the same to you. Failure to provide the mandated Personal Data will mean that OMRON will be unable to process your job application.

Use of Personal Data and/or Sensitive Data

(4)OMRON may use Personal Data and/or Sensitive Data for any of the following purposes: 

(a)Assessment and evaluation of your qualifications, experience, and skills, and suitability for employment in any current or prospective position within OMRON.

(b) Verification of your identity and accuracy of your Personal Data and/or Sensitive Data, and any other information provided.

(c)Conduct of background and reference checks.

(d)Communications with you arising out of or in connection with the recruitment process.

(e)Maintaining accurate and comprehensive records of our recruitment process.

(f)To prevent, detect, investigate any crime or improper behaviour and manage the safety and security of the individuals and properties in the premises.

Disclosure of Personal Data and/or Sensitive Data

(5) OMRON may disclose your Personal Data and/or Sensitive Data within OMRON (as defined above), or to any of its Related Companies outside of the Asia Pacific region for any of the purposes set out in the Policy.

(6)OMRON may also disclose your Personal Data and/or Sensitive Data to any of the following parties for any of the purposes set out in the Policy:

(a)Our authorised third-party service providers, agents, and other organisations, engaged to perform any of the functions set out in section 2(4) above.

(b)Our authorised third-party service providers, agents, and other organisations, engaged to perform any of the functions related to information technology, financial, legal, operational, and logistics, and other data processing services arising out of or in connection to the performance of the functions set out in section 2(4) above.

(c)Our external consultants and professional advisers.

(d)Any other parties which OMRON deems necessary for the purposes detailed in section 2(4) above.

(7)If you provide Personal Data of other individuals (such as but not limited to spouse, family members, friends, or former superior) to OMRON, you shall ensure that you are authorised to provide such Personal Data to OMRON and such individuals’ consent has been obtained for their Personal Data to be collected, used, disclosed and/or processed for the purposes set out in this Policy.

3. PROTECTION OF PERSONAL DATA AND/OR SENSITIVE DATA

(1) To safeguard your personal data from unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks, we have introduced appropriate administrative, physical and technical measures to secure all storage and transmission of Personal Data and/or Sensitive Data by OMRON, and disclosing Personal Data and/or Sensitive Data both internally and to our authorised third party service providers, agents, and other organisations in the manner set out in the Policy.

(2)You should be aware, however, that no method of transmission over the Internet or method of electronic storage is completely secure. While security cannot be guaranteed, OMRON strives to protect the security of your information and are reviewing and enhancing our information security measures on a regular basis.

4. TRANSFER OF PERSONAL DATA AND/OR SENSITIVE DATA OUTSIDE OF COLLECTING COUNTRY / COUNTRY OF RESIDENCE

(1)All the Personal Data and/or Sensitive Data you provide us will be held in a database or servers maintained by OMRON, OMRON’s Related Companies outside of the Asia Pacific region, or OMRON’s authorised third party service providers. These databases or servers may be located in Singapore, Japan, or elsewhere, depending on operational requirements. In respect of Personal Data and/or Sensitive Data which are transferred outside of the collecting jurisdiction, OMRON shall use its commercially reasonable efforts to ensure that your Personal Data and/or Sensitive Data receives a standard of protection comparable to that imposed by applicable laws and regulations on such Personal Data and/or Sensitive Data.

(2)To the extent required under the applicable laws or regulations, your Personal Data and/or Sensitive Data, or a copy, will be held in databases or servers in your country of residence.

5. RETENTION OF PERSONAL DATA AND/OR SENSITIVE DATA

(1) OMRON will retain your Personal Data and/or Sensitive Information:

(a)For as long as it is necessary to fulfil the purposes for which it was collected and/or used; or

(b)For as long as it is reasonably necessary for legal or business reasons,

Provided always that such retention is as required or permitted by the applicable laws and regulations.

6. YOUR OBLIGATIONS AND RIGHTS IN RELATION TO ACCESS, CORRECTION, AND ACCURACY OF PERSONAL DATA AND/OR SENSITIVE DATA

(1) You are responsible for ensuring all Personal Data and/or Sensitive Data provided to us is accurate, complete and up to date.

(2) If you wish to access, correct and supplement the Personal Data and/or Sensitive Data that OMRON holds about you or if you wish to make any inquiries or complaints in respect of your Personal Data and/or Sensitive Data, or register an objection in connection with your particular personal circumstances, please contact us by using the contact details in the Policy.

(3)Subject to any exceptions under the applicable laws and regulations, OMRON will honor your request or objection, or inform you as to whether and, if so, to what extent it is complying therewith within 21 days or such other time as is reasonable after we receive such request or objection.

(4) OMRON reserves the right to impose a reasonable fee for access of your Personal Data and/or Sensitive Data in the amounts as permitted under the applicable laws and regulations.

(5) To prevent misuse and meet your request or objection we might ask you to adequately identify yourself and/or provide other information that enables us to locate your Personal Data and/or Sensitive Data. If you request access to Personal Data and/or Sensitive Data linked to a cookie, you must send us a copy of the relevant cookie, which can be found via your web browser preferences.

(6)If you wish to withdraw your consent to, or limit, the collection, use and/or disclosure of your Personal Data and/or Sensitive Data, please contact us by using the contact details set out in the Policy. Please note that if you withdraw your consent to, or limit, the collection, use, and/or disclosure of your Personal Data and/or Sensitive Data, we may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences which may affect your rights and liabilities to us. In general, we shall seek to process your request within a reasonable period of receiving it. Please note that depending on the nature and scope of your request, we may not be in a position to process your job application, and we shall, in such circumstances, notify you before completing the processing of your request.

7.CHANGES TO THE POLICY

(1)OMRON may revise the Policy at any time, in its sole and absolute discretion, without any prior notice, and such revised Policy shall be effective as on the date published.

(2)You agree or shall be deemed to agree to be bound by the revised Policy by continuing to participate in our recruitment process.

(3)You may refer to the date on which the Policy was last revised to determine if any revision has taken place.

8. CONTACT

Questions, complaints, or comments arising out of this Policy or requests to access, correct, or withdraw your personal information should be addressed to:

Designation:	The Personal Data Protection Officer
Email:	pdp-omcp@omron.com
Address:	OMRON Asia Pacific Pte Ltd 438B Alexandra Road, #08-01/02 Alexandra Technopark Singapore 119968
Telephone No:	+65 6835 3011
If you are contacting us from India, please contact the Grievance Officer, the details of which are set out below:

Designation:	Milind Gunjal
Email:	pdp-omcp@omron.com
Address:	OMRON Automation Pvt Ltd 6th Floor, B-Block, Sewa Tower, Plot No. 19, Sector-18, Udyog Vihar, Maruti Industrial Complex, Gurgaon (Haryana) 122008, India
Telephone No:	+91 124 7122700

9. LANGUAGE

This Policy is written in English and may be translated into other languages. In the event of any conflict between the English version and other translations of this Policy, the English version shall prevail.

Last updated: The Policy was last updated on 1 April 2024.